Retail Data Management Solutions – Make Better Content Management Your Business
Respond quickly to market dynamics and effectively distribute content across your retail locations.
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Trusted by Some of the World’s Most Notable Brands
We can help you migrate from any legacy ECM solution.
Our experienced team of content services experts have migrated our customers from many of the top legacy ECM solution providers, maintaining the integrity of their content while minimizing disruption to their business – in weeks, not years.
Manage content at the speed of business.
Systemware gives you the control and visibility you need to make better business decisions faster with our retail data management solutions. Whether you need to provide specific parts of a sales report, create new reports, or share company wide information, our software helps you capture, organize, store, extract, and send all of your retail business-critical reports, supporting automated report distribution across locations.
Manual processing down. Team productivity up.
Empower everyone from area managers to district managers to individual store operators to make role-specific, insightful decisions. Our retail content management system helps teams spend more time on higher-value work, creating efficiency that helps grow your business.
Less time accessing content means more time serving customers.
By bringing disparate sources of content together, our ECM for retail enables timely, effective decisions. With better documentation delivery, faster content extraction, and streamlined automated report distribution, your retail business can address customer issues faster.
Bring more compliance to your business
In the event of an audit, our software allows managers to gain date-specific insight into individual store activity and trends, ensuring accountability in retail records management and supporting consistent records retention policies across locations and teams.
Systemware Content Cloud’s automation capabilities help Kroger reduce payroll processing time by 97%.
With nearly $140 Billion in revenue, Kroger has the distinction of being the nation’s largest supermarket chain. It is easy to imagine that there were pain points in managing the volume of data produced in support of such a large retailer, one particular issue being year-end payroll processing. With the implementation of Content Cloud and its built-in automated transform and extraction services, year-end data compilation was reduced from 112 hours to just three.
The software for modern retailers.
Migration
Automated Tools
Our software enables content to be seamlessly moved from your current system to ours. Our automated migration tools offer customizable user permissions to allow data to be pulled proactively or when needed. This translates to less time required for the uploading and downloading of files.
Repeatable Processes
Benefit from cost and time savings during migration. Our software has been built on years of experience to enable tasks to be repeated during migration, creating extreme efficiency.
Earlier Accessibility
Benefit from our parallel migration capabilities that allow you to migrate data from your mainframe into our system and access the latest information you need – all while continuing to migrate the rest of your legacy content in the background.
Automation
Auto Report Delivery
Create personalized content reports and manage your daily tasks. Save time on regular search and validation tasks and have the reports sent to you featuring just the specific information you need – down to a single line of text.
Report Notifications
Our software is designed to automatically alert users when content has been extracted and when it is available to be reviewed. You can count on a higher level of risk avoidance as you let the software perform accurate search functions for you.
Bundle Reports
As reports come in, they can be processed in a way that collects information from multiple reports. Users can then be automatically notified of where their requested content is or they can be sent the package automatically. This feature helps with compliance as well by bringing the right and complete amount of data needed to meet regulatory requirements.
Flexible API
Our robust software is designed to allow you to build your own automation capabilities on top of our software. This enables you to customize your automation experience.
Security & Compliance
Security: Granular Security
Maintain absolute control over who sees content and when. Define who can access information at the folder level and the document level, and even attain content within a document. Use powerful index and topic filter rules to limit what a user can see through role-based access.
Security: Existing Authority
Have the power to integrate our software with your existing authentication methods. We help you enforce authorization by building our software to fit any model of permission you choose to implement.
Content Compliance: Regulation Support
As new compliance rules come into existence, such as GDPR and other federal and state level regulations, our software is built to meet them. Stay current as you handle consumer requests, including the removal of content that is deemed out of compliance – without affecting or impacting the rest of the stored information.
Regulatory Storage
Achieve cross purpose regulation compliance to satisfy strict content maintenance and storage terms.
Comprehensive Data Masking
Have the most robust tools and user filters for hiding PII and other sensitive customer information. Be able to set parameters for granular level masking for select content such as account numbers, or a range of numbers and social security numbers within documents.
Integration
Restful API
Our software is designed to allow customers to build tools on top of our system. This ensures that every function that our software contains is available to you. Maintain full capability to search, retrieve, upload information and more, no matter what program you integrate.
Extendable Applications
Systemware maintains the ability to write custom application modules into applications on top of our product, allowing us work seamlessly with other systems, feeding and receiving content. We can build integrations and middleware into external applications from within our system. This enables configuration upgrades and additional customer processing, as well as the ability to integrate with third-party systems.
Records Management
Records Destruction
Elevate risk avoidance and ensure the complete removal of documents or individual pieces of sensitive content from within documents based on variable storage parameters.
Records Categorization
Our software dynamically sorts and categorizes documents and content for easy, efficient, and compliant retrieval. As you store data by type, such as accounts, communications or bookkeeping, our software manages storage to ensure content is retained for the legally defined time period.
Records Security
You can be sure that we have included the highest grade of security protection and follow all the latest standards to guard against unauthorized access to sensitive information.
Records Retention
Be able to retain and enforce retention policies for content. With event-based retention capabilities, you can keep content until a specified date or until a defined existing account status changes.
How We Do it.
Our proprietary 5-step migration process provides an efficient way to connect, access, and manage content stored in legacy ECM systems. Our proven content migration tools and strategy ensure your organization’s data integrity, business continuity, and fast time-to-market requirements are fully met – and exceeded.
Don’t just take our word for it…
Read what our customers think on G2.
What is Retail Data Management?
Retail data management is the practice of capturing, organizing, storing, extracting, and distributing retail business-critical reports and content across locations and teams. It helps retailers improve speed and consistency in day-to-day operations through automated report distribution, while supporting governance through records retention policies and protection of sensitive information using data masking and PII masking.
FAQs
What is retail data management?
Retail data management helps retailers capture, organize, store, extract, and distribute business-critical reports and content across locations. The goal is faster access to the right information and more consistent decision-making.
What types of retail reports can be managed and distributed?
Common examples include sales and performance reporting, store operations reporting, compliance reporting, and payroll-related reporting. Teams can retrieve or receive only the specific information they need.
What is automated report distribution?
Automated report distribution delivers the right reports to the right people on a schedule or trigger, without manual searching, packaging, or sending. This reduces effort and improves consistency across locations.
How does the platform support audits and store-level accountability?
Managers can access date-specific visibility into store activity and reporting trends to support audit needs. This improves accountability and makes it easier to respond to operational and compliance requests.
How do records retention policies work for retail content?
Records retention policies define how long content should be retained and when it should be disposed of, based on business rules and regulatory needs. Event-based retention supports retention tied to a specific date or status change.
Learn More About How Your Content Can Work For You
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