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Compliance Officer2017-11-15T21:24:49+00:00

TransformCompliance Officer

Get smart about compliance with an intelligent content network.

Keeping your organization in shipshape isn’t simple, but according to our customers, we make it a lot easier. Think of Content Cloud as your deputy in your pursuit of truth, justice, and information management compliance.

  1. Oversight Simplified

    From the moment of capture, Content Cloud storage aligns with regulatory compliance, and you’ll have unprecedented access throughout your content’s lifecycle from a centralized system.

  2. Easy Does it

    Long messy audits are a thing of the past with audit tracking, simple searches, and easy-to-read audit reports.

  3. We’ve Got You Covered

    Set role permissions and receive notifications when attempts to bypass security are made.

Resources

Managing Data Protection for Content Compliance

The beginning of new year is always a great opportunity to take a fresh look at your organization’s compliance efforts. Are policies and procedures clearly defined for your industry? Are employees effectively educated on [...]

Articles

Managing Data Protection for Content Compliance

The beginning of new year is always a great opportunity to take a fresh look at your organization’s compliance efforts. Are policies and procedures clearly defined for your industry? Are employees effectively educated on compliance protocol, and are repercussions in place for failing to follow these rules? Compliance is necessary to ensure all areas of your organization are running smoothly and minimizing risks by following government legislation, industry regulations, and best ethical practices. A key area of concern with compliance, and notably quite a big deal among consumers, is data protection. According to a 2018 online survey by The Harris Poll, nearly 60 million Americans have been affected by identity theft. With alarming numbers such as this expected to rise, organizations are going to great lengths to properly protect personal data from risks – and consumers are closely watching to make sure they do.

Why Data Protection is Important

Data protection deals with proper collection and use of data while maintaining privacy, secure accessibility, and integrity of the information. Many organizations are required to maintain archived content for long-term retention — examples reasons for data retention might include regulatory compliance, data regulations or healthcare requirements. An organization’s archived content can provide a lot of value. Retaining this data, however, can often be costly and, because this archived content often contains personal customer information, it introduces potential risks as well. Organizations are at risk of fines, penalties, and damage to their reputation for improper handling of personal data or for storing information beyond necessity.

Building a Structured Approach to Data Protection

Protecting customer data requires a structured approach. While it may be tempting to simply rely on instinct when developing data protection and retention policies, an organized approach will provide a scalable solution that can be distributed across the organization, with simple, automated tools like Systemware Content Cloud. Building a data protection plan takes a great amount of due diligence – Do you have legal rights to process the data? Do you have regulatory obligation to retain the data? Under certain laws and regulations, for example the recent General Data Protection Regulation (GDPR), strict new rules apply on the control and processing of personally identifiable information (PII). There are many factors to consider and each industry varies.

Systemware offers several capabilities to simplify data protection management, such as.

  • Identifying content with intelligent indexing
  • Retrieving and removing content with segmentation
  • Securing content with data encryption and access permissions
  • Masking with static and dynamic data masking
  • Simplifying with workflows and automation

Read more in our free download of Managing Data Protection for Content Compliance – Segmentation, Extraction, and Data Masking in Content Cloud.

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