Accounts Payable

Accounts payable depends on timely and accurate information. That's why companies have turned to Systemware — the leading provider of ECM software solutions — to electronically manage accounts payables (AP) and other financial documents.

With Systemware, you are able to easily capture, organize, access, manage and route invoices and any other type of financial documents as well as seamlessly integrate with existing financial and other third-party applications to speed financial processing and payments. Systemware combines document imaging, automated data capture, records management, user-configurable workflows and system integration to help users:

Systemware automatically captures critical AP content from any paper-based or electronic document type, including invoices, bills of lading, check requests, purchase orders, packing slips, inventory reports, and checks reducing manual steps and consequently processing errors. This solution also supports any information stream, such as fax, email, file transfer, electronic invoice presentment, or even print spool. And, Systemware even accepts AP information from any automated data capture solution, from any vendor.

Not all accounts payables solutions are created equal. Systemware is one of the few AP solutions built on a robust ECM platform. Our robust content management capabilities allow you to streamline your AP processes — from invoice arrival to approval to archive — reducing the costs and hassles of verification and exception handling. What's more, our user-configurable business rules and workflows automatically route transactions to the appropriate staff member for faster review and approvals — eliminating delays and lost invoices. This solution also allows for automatic alerts, triggers and reminders, as well as approval requests.

Systemware intelligently organizes your information into electronic folders, making it a snap to find what you need, when you need it. Moreover, our content integration layer integrates with any ERP, financial reporting, banking or SharePoint solution. By integrating all of the data from your legacy financial systems, Systemware provides a single, complete view of transactions — regardless of whether they are paper-based or electronic. This solution enhances information sharing between applications allowing for faster approval and payments.

This integrated, real-time view of AP information combined with the data sharing capabilities of our content management platform also provides CFOs and line-of-business managers with the information and insights they need to make more informed decisions about pending financial transactions. This solution can also save you a significant amount of time for month-end, quarterly or annual reporting.

Systemware has proven itself in some of the most regulated industries. That's why we built our accounts payable solution with a wide array of compliance, control and tracking tools including: automated routing of documents to authorized users; advanced reporting; role-based security; audit trails; detailed, time-stamped logs of user access; and single sign-on authentication. In addition, all information is scanned directly into the Systemware repository and is never stored on a desktop. Now, auditors and compliance officers can quickly access transactions and other key financial information.

Systemware is one of the few accounts payable automation solutions delivered using the software-as-a-service (SaaS) approach. This means you'll get all of the benefits of a full-featured accounts payable solution, but without the onerous upfront capital investment or ongoing IT support headaches of on-premise solutions. With our SaaS delivery model, you'll also be up and running — and achieving a return on your investment — in just a fraction of the time it takes to deploy other solution.