Records Management

Protect Your Interests

You’ve got to know when to hold ‘em — and when to destroy them. To protect your organization from potential litigation and compliance fines, it’s imperative that you create a strategy to retain business records for as long as they are needed and no longer. Records management from Systemware lets you electronically manage the entire lifecycle of important business content, including email, from creation to destruction.

Our feature-rich solution lets you avoid the time-consuming, and potentially risky, manual handling of records and enables your organization to meet its records management requirement. By extending electronic recordkeeping capabilities to all of your current business processes, applications and repositories, you can better manage information, protect your company, easily pass audits, and quickly handle any legal discovery.

Capture, record, classify, store, manage and dispose of all documents, scanned images, text messages, and electronically generated content with one comprehensive solution:

• Provides a DoD 5015.2 v.3 solution enabling you to control the declaration, classification, retention and destruction of all electronic and physical asset business records
• Enables a comprehensive and consistent enterprise-wide policy enforcement to reduce legal risk
• Ensures all records are consistently and accurately captured, authenticated, easily located and retrieved
• Maintains better control of sensitive information, mitigating risk of information leaks or noncompliance with privacy laws
• Seamlessly integrates with all Microsoft applications – from Outlook to SharePoint to all Office applications – as well as any record-producing business application or existing repository

• Enables all company records to be easily classified, and predefined retention policies automatically applied according to corporate policies as well as legal and regulatory requirements
• Supports a retention strategy which decreases electronic discovery costs through timely destruction of non-valued assets and fully indexed archive

• Declares records natively from within Microsoft Office™
• Declares records directly from SharePoint™
• Automates the capture all incoming and out-going email messages and attachments
• Crawls all content sources such as file shares, repositories, and email archives
• Automates image capture for content such as paper documents, faxes, and CAD files as well as line-of-business systems
• Provides browser-based upload with template driven wizard filing
• Actively monitors folders

• Creates one centralized access point allowing you to classify, apply retention policies and store all electronic records according to fiscal, legal and regulatory requirements
• Makes it easy to add and search for records by presenting them with their personalized "permissioned view" of the system
• Grants role-based permissions and privileges such as controls, categories, folders, and records
• Provides a powerful set of tools for instant holds, vital record reviews, retention rule creation, dispositions, and discovery.
• Creates an on-demand audit report on any object for a specific period of time for security, compliance and chain of custody purposes

• Quickly and easily searches and finds precise information
• Uses a variety of search options including advanced search, express search, full-text within a specific document
• Locates specific information in structured content as well as unstructured documents
• Enables authorized users to create legal holds from a centralized access point ensuring that all records relevant to litigation are retained